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Defer versus Decline
School Users have the ability to Defer a student record to an alternative intake level and starting year, or alternatively, Decline a student record to reflect a decision made either by the family or the school, ensures that your Student Database remains current and up to date, providing schools with both accurate and reliable enquiry and admissions data at all times.
Declining a Student
Follow the steps below to Decline a student
- Go to Enquiries > Students List and find the record for who you wish to update.
- Access the student’s record by clicking either Student Name or the green pencil/Edit icon.
- Click the Defer/Decline button located within the Admin Use section of the student record.
- Select your desired Student State to Declined
- Enter a reason for the change (see Related articles on how to edit Reason options)
- Enter the student’s new status
Note: The New Year Level and Starting year fields will be disabled for the Declined state
Deferring a Student
If you are choosing to ‘Defer’ a student, you will be required to enter their new Intake Year Level and Starting Year. These fields will not be editable if you select ‘Decline’.
Follow the steps below to Defer a student
- Go to Enquiries > Students List and find the record for who you wish to update.
- Access the student’s record by clicking either Student Name or the green pencil/Edit icon.
- Click the Defer/Decline button located within the Admin Use section of the student record.
- Select your desired Student State to Deferred
- Enter a reason for the change
- Enter the student’s new status
- Enter in the new Starting Year
- Enter in the new Grade/Year level
Once you have completed all necessary changes click the Save button to return to the Student Details section.
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