What is covered in this article?
- Overview
- Prerequisites
- Enabling Class Groups
- Setting Up Class Groups in School Lists
- Associating Class Groups with Year Levels
- Viewing Class Groups in Student Details
- Filtering by Class Groups
- Class Groups on Forms
Overview
Class Groups is an optional feature in Enquiry Tracker that allows schools to define attendance groups or sessions within a year level. Rather than managing separate year levels to represent different attendance patterns, Class Groups lets you attach one or more groups directly to a year level — for example, a 3YO Preschool year level might have Class Groups such as Mon–Tue and Thu–Fri.
This makes it easier to capture family preferences at the point of enquiry, track interest across groups, and manage placements more effectively within your enrolment pipeline.
Prerequisites
For Class Groups to be available, the following must be in place:
- Class Groups must be enabled at the school level. This is an optional field that is turned off by default. See Enabling Class Groups below.
- Class Groups must be configured in your School Lists. You will need to define the group options available to your school before associating them with year levels.
- Class Groups must be associated with the relevant Year Levels. A year level will only display a Class Groups field if groups have been assigned to it.
Enabling Class Groups
Class Groups is an optional feature that must be turned on before it can be used.
- Go to Admin > Edit School > Optional Fields.
- Locate the Do you wish to enable Class Groups? setting.
- Set the value to Yes.
- Save your changes.
Once enabled, the Class Groups configuration options will become available under your School Lists and Year Levels settings.
Note: Class Groups is disabled by default for all schools, including existing schools. It must be explicitly enabled before it will appear anywhere in the system.
Setting Up Class Groups in School Lists
Once Class Groups is enabled, you can define the groups available to your school.
- Go to Admin > School Lists.
- Locate the Class Groups list.
- Add the group names relevant to your school — for example, Mon–Tue, Thu–Fri, or custom session names.
- Use the Include in List toggle to control which groups are available for selection on forms and in student details.
- Save your changes.
Note: The Class Groups list comes pre-loaded with default items for each half-day session Monday through Friday (e.g. Monday AM, Monday PM). You can edit, remove, or add to these to suit your school's needs.
Associating Class Groups with Year Levels
After setting up your Class Groups list, you can assign specific groups to individual year levels.
- Go to Admin > Year Levels.
- Select the year level you want to configure.
- In the Class Groups section, choose which groups apply to this year level.
- Select whether the Class Groups field should be single-select or multi-select for this year level. This is a per-year-level decision made by the School Admin:
- Single-select — The family can choose only one group (e.g. where a child must attend on a fixed set of days).
- Multi-select — The family can choose more than one group (e.g. where flexible or multiple attendance patterns are offered).
- Save your changes.
Year levels that do not have any Class Groups assigned will not display the Class Groups field in student details or on forms.
Note: For multi-campus schools, year levels and their associated Class Groups are configured per campus.
Viewing Class Groups in Student Details
Once Class Groups is enabled and configured, the selected Class Group for a student will appear in the Student Details screen alongside their Intake Year Level.
The field is always visible in Student Details when a value has been recorded, regardless of whether the year level currently has Class Groups configured. This ensures that all data captured for a student remains accessible to school users at all times.
Filtering by Class Groups
Class Groups can be used as a filter across several screens to help you identify and manage students based on their group:
- Students List — The Class Groups filter is available under the More… menu, after the Intake Year Level filter.
- Contacts List — The Class Groups filter is also available under the More… menu, in the same position.
- Summary, Enquiries, and Schools (Org View) — A Class Groups filter appears after the Intake Year Level filter, allowing org-level users to view enrolment interest broken down by group across schools.
Note: The Class Groups filter will only appear in these screens if at least one student has a Class Group value recorded.
Class Groups on Forms
When Class Groups is enabled and groups have been associated with a year level, the Class Groups field will appear conditionally on forms — it is shown only when a family selects a year level that has Class Groups configured.
The field is not mandatory by default. Schools can configure whether it is required via Admin > Manage Fields.